Meeting Room, Classroom & Lab Booking Information

Best Practices

  • Thesis defenses should only be booked in rooms large enough to accommodate the group size. The best rooms are ACEB 3445 and SEB 3102 It is the responsibility of the faculty supervisor to ensure that the space is cleaned and all furniture returned to its usual state when the meeting ends.
  • When booking rooms for faculty members or graduate students, please ensure that they have the correct door code (if applicable) for the room and that they enter and exit the room at the correct time.
  • Please be considerate and do not block book re-curing meetings; unless you know that the room will be used (i.e., do not book it “just-in-case”).
  • If you require preparation time before a meeting, please ensure to book time before the meeting starts to ensure you can access the room at the time needed. For all meeting rooms with wireless connectivity, the first time you need to use this technology you should book an extra 30 minutes prior to the start of your meeting, so that you have time to download the software necessary on your laptop. If you require assistance, please contact the ITG HelpDesk well in advance of the start-time of the meeting.
  • Please ensure that all equipment required for the scheduled meetings/defenses (projectors, laptops, extension cords, AV keys) are pre-booked and available for the faculty, staff or graduate students use prior to the start time of the meeting. It is very disruptive to those who have offices next to meeting rooms when people are asking for these items (including the door code) prior to their meeting.
  • Return the room to the state it was in when you entered the space. For example, please re-hook up all computing equipment/cords and move the tables and chairs back to the way you found it.
  • If you find the room or furniture have been damaged, please report it to the Dean's Office immediately.

 

ACEB

Meeting Rooms (2437, 2439, 2445, 2448, 2450, 3445, 3448, 3450, 4450)

  • All meeting rooms are accessible by using your Western ID card (no door codes are necessary).
  • Only the person booking the room will have card access to enter the space.
  • Faculty, staff, undergraduate/graduate students and postdocs can book these rooms using the Office 365 Calendar system.
  • Rooms may be booked for a maximum of 3 hours at a time.
  • All are equipped with a TV screen and the Solstice software so that you can wirelessly connect your device to project on the screen.
  • Room 2437, 2439, 2450 and 3448 have a total capacity of 10.
  • Room 2445, 2448, 3450 and 4450 have a total capacity of 6.
  • Room 3445 has a total capacity of 20.

Classrooms (1410, 1415, 1420, 1450 and the U/Grad Design Labs 2435, 2440)

  • Accessible by using your Western ID card, but will be open between 7am – 10pm weekdays.
  • Faculty and staff wanting to book a classroom must make the request in the Office 365 Calendar system. These requests will then be approved/not approved by Undergraduate Services.
  • Student Groups wanting to book these rooms should contact Lesley Mounteer.
  • Classroom 1410 has a total capacity of 107.
  • Classroom 1415 and 1420 have a total capacity of 75.
  • Classroom 1450 has a total capacity of 108.
  • Lab 2435 and 2440 have a total capacity of 48.

ICLR Board Room (4405), Atrium and Social Spaces

  • All bookings must go through Sue Chapman in the Dean’s Office (schapman@eng.uwo.ca).
  • Room 4405 has a total capacity of 35.

Computer Labs (1400, 2415 and 3420)

  • Free use when room not scheduled.
  • Contact UGS (Undergraduate Services).
  • Lab 1400 has a total capacity of 49.
  • Lab 2415 has a total capacity of 50.
  • Lab 3420 has a total capacity of 30.

Computer Lab 2400

  • Always locked.
  • ECE Use Only.
  • Total capacity of 36.

CMLP

Rooms - 53,57

  • Available to undergraduate students only. These rooms can be booked by the UES in SEB 1001.
  • Room 57 has a total capacity of 8.

Meeting Room - 60 a/b

  • Available to faculty/staff only.
  • Room 60a and 60b have a total capacity of 12.

Dillon Atrium and Social Spaces

SEB

SEB Classrooms (2094, 3109)

  • Faculty and staff wanting to book a classroom must book these rooms in the Office 365 Calendar system. These requests will then be approved/not approved by the Undergraduate Services office.
  • Student Groups wanting to book these rooms should contact Lesley Mounteer.
  • SEB 2094 requires card access at all times, and no food is allowed in the space.
  • Classroom 2094 has a total capacity of 30.
  • Classroom 3109 has a total capacity of 96.

SEB Meeting Room Bookings (2009a, 3102)

  • Available to faculty/staff only.
  • Room 3102 has a total capacity of 35.

SEB 43

  • Available to MEng students only on a drop-in basis. This room requires card access, which is set up upon admission of the student by the Department.

SEB Computer Lab 1004

  • Available to faculty/staff only. Room access allowed when not in use. Classes booked first priority UGS (Undergraduate Services).
  • Lab 1004 has a total capacity of 36.

TEB

Meeting Rooms (234, 434)

  • Available to faculty/staff only.
  • Room 234 and 434 have a total capacity of 30.
  • Room 234 booking must go through Michelle Wagler in TEB 279B. ( mwagler6@uwo.ca )
  • Room 434 booking must go through Myriam Delgado in TEB 477B. ( mdelgad@uwo.ca )

Computer Lab 454

  • Available to faculty/staff only. Room access allowed when not in use. Classes booked first priority UGS (Undergraduate Services).
  • Lab 454 has a total capacity of 50.

To book any rooms in the Engineering complex, you must go online using the Office 365 Calendar system. Instructions on how to book the rooms and resources available are located at this link:

How Do I Book Meeting Rooms & Classrooms

More Information About Booking Protocols


For any questions or assistance with room bookings, please contact the ITG Help Desk at 519-661-2111 ext: 88112.