Engineering COVID-19 Frequently Asked Questions

March 24, 2020 - Western moves to essential services for on-campus activities.

For campus-wide updates regarding COVID-19, please refer to Western University's COVID-19 site.

 

The information provided below is specific to the Faculty of Engineering.

We understand many of you are concerned about the impact of COVID-19 on your academic progress and that this FAQ page cannot address all of your questions. Your supervisors, departments and the Dean’s Office are all working hard to serve you. We are receiving a high volume of emails and are responding as quickly as we can. 

The information on this page will be changing and updating as the situation with COVID-19 evolves. Thank you for your patience. 


Western Engineering Administrative Offices are operating virtually with no staff physically in the office, but we are happy to assist you remotely Monday to Friday 8:30am to 4:00pm.

Please below for important service information. 

Important Department Service Information

Below is the service availability and contact information for departments and ancillary units within Engineering.


 

Information for Undergraduate Students 

For engineering-specific undergraduate questions, please email engugrad@uwo.ca.

Final Grades and PASS/FAIL

All information regarding Engineering undergraduate final grades and how they relate to PASS/FAIL can be found here.

Final Exams and Capstone

All courses will have a final assessment between now and the end of April. instructors have been provided with options and are required to make decisions regarding exam format by March 30, 2020. Solutions will vary with the needs of individual courses, so be sure to check your OWL messages for updates.

The course outlines presented at the beginning of term are likely to change regarding both the assessments and the weighting of the assessments. This includes final capstone projects. The calculation of the final grade is likely to be adjusted from what is currently on your course outline. This will be formally documented in a course outline revision and posted on OWL as soon as the form of the final assessment is approved by the Department Chair.

Engineering Academic Counselling

Until further notice Engineering Academic counseling is virtual. 

If you have academic questions, please email your Academic Counsellor.  If you have general questions, please email engugrad@uwo.ca

If you have made an appointment with someone, this appointment will be on email, phone or Skype. 
There are no in-person appointments.  Your Academic Counsellor will contact you at your appointment time.

Appointments can also be booked online. Please visit our Undergraduate student page for more resources. 

NEED IMMEDIATE HELP? IN CRISIS?


Western is committed to the health and safety of our students, staff, and the community. At the same time, we are committed to helping our students navigate this new and changing situation with as little disruption to your studies as possible. Thank you for your understanding during this unprecedented and difficult time.

Absences and Student Illness Reporting

Beginning March 18, 2020 at 9:00 a.m. all Western students are asked to use a new, online Student Illness Reporting Tool to track and monitor illnesses, whether the illness impacts the submission of course work or not. This tool takes the place of the need to submit a medical note and the Self-Reported Absence System used by undergraduate students.

No medical notes are required.

This method of reporting will be in place until April 3, 2020.

Further information about illness reporting during the final exam period will be communicated at a later date. In addition to reporting their illness through the Student Illness Reporting System, students are being asked to follow the guidelines below applicable to their student group:

Undergraduate Students including Affiliated University College Student (excluding Students in Ivey or Nursing) If students will not be able to submit coursework due to their illness, they are asked to view the information posted by their instructor on their course(s) OWL site.

Graduate Students are to follow the normal procedures for connecting with their instructors/supervisors for missed classes/academic work.

Study Space

The university is making study space available in the following locations from 10a.m. to 8p.m.:

  • University College – Rooms 1105, 1225, 2105, 2110, 3220, and 3225
  • University Community Centre – Rooms 58, 59, 60, 61, 63, 65, and 67
  • Somerville House – Rooms 2316, 2317 and 2355
  • North Campus Building – Rooms 114, 117, 293, 295, and 296

Students can study in these dedicated locations that will be frequented by security staff and cleaned regularly.

Accreditation

Rest assured you will not lose accreditation. CEAB is working to address the continually evolving situation with COVID-19 on CEAB-accredited engineering education programs. Please refer to CEAB's statements for more information as the situation evolves.

Iron Ring

The Wardens of Camp 11 have postponed the Iron Ring Obligation Ceremony scheduled for March 28, 2020 and will be arranging a ceremony in London for the Fall. Once a date is chosen, they will be in touch with all eligible candidates. For those candidates who already paid, registered and got sized, we will hold all of that for the new date.

Remember, you must attend an Obligation Ceremony to receive your ring but it does not have to be here in London. You may attend at any Camp in Canada. As all Obligation Ceremonies were postponed as of March 12, 2020 – we feel confident that the Camps will all be as accommodating as possible. When things settle down, we may be able to offer refunds to candidates who know that they absolutely will not be able to attend an Obligation Ceremony in the Fall.

Intent to Register (ITR)

24th March 2020

The deadline for online Intent To Register (ITR) will be extended to April 30th, 2020.


 

Information for Graduate and Postdoctoral Studies

Graduate students, remember to visit grad.uwo.ca/covid19/ to find answers to your questions and access resources specifically for you.

For general graduate-related questions, email sgps_questions@uwo.ca. For engineering-specific questions, email weresgrd@uwo.ca.

For those who are currently in COVID-19 isolation, The School of Graduate and Postdoctoral Studies (SGPS) has provided a resource tool with some great information available.

Thesis Examinations

In our previous communication on March 16, 2020, it was mentioned that PhD and MESc thesis examinations will proceed as scheduled. However, SGPS has recently advised to postpone scheduled thesis examinations, where possible. All scheduled PhD and MESc thesis examinations are postponed until further notice, with the exception of those that cannot be postponed due to extenuating circumstances. Grad Chairs in each department will contact students who have scheduled thesis examinations in this regard. Thesis examinations that will proceed under this condition will still have the flexibility for participants to join remotely. No new thesis exams will be scheduled until further notice.

We recognize that the postponement or delay of thesis examinations raises concerns regarding the need for continued enrolment and additional tuition charges. SGPS will ensure that all students affected by postponement of an examination or delay in scheduling of an examination will be enrolled as Thesis Defense Only (TDO) status in the subsequent term to avoid additional tuition fees. Students currently in TDO status this term, and whose exams are postponed to a future term, will be permitted to hold an additional term of TDO status.

For more information on Thesis Examinations, please visit Western's SGPS site. 

Graduate Research Activities

Effective 11:59 p.m, Tuesday, March 24, all university research labs will be closed, along with the buildings, with the exception of those deemed essential by the Vice-President Research. These include:

  • Labs conducting COVID-19 research
  • Labs that must maintain essential biological specimens
  • Labs with equipment that must continue to be calibrated and cannot be turned off

For ongoing Graduate Research updates, please visit Western's SGPS site. 

Graduate Teaching Assistants (GTA)

SGPS has been receiving many inquiries about the expectations of GTAs under the current situation. For a full list of work expectations, please visit their COVID-19 website.

Reduced presence of faculty and staff on campus

Effective March 19, 2020, reduced number of faculty and staff will be physically present on campus, while others will work remotely from home. As a result, it is highly recommended to use email as a mode to communicate with faculty and staff. If any support is needed from the staff on campus, they will try to provide the best support, but some delays might occur.

Research Western

Effective 11:59 p.m, Tuesday, March 24, all university research labs will be closed, along with the buildings, with the exception of those deemed essential by the Vice-President Research. These include:

  • Labs conducting COVID-19 research
  • Labs that must maintain essential biological specimens
  • Labs with equipment that must continue to be calibrated and cannot be turned off

Research Western has put together an FAQ to address your concerns. If you have additional questions after reviewing the FAQ, please email research.comms@uwo.ca.


 

Information for Faculty and Staff 

The Dean’s office will be physically open Monday to Friday with reduced hours from 10 am to 2 pm. Staff will also be available virtually to respond to emails. Please reference the department service information at the top of this page for hours and contact information.

All Department offices within the faculty will be operating virtually with no staff physically in the office.

We recommend office phone lines be forwarded to emails and someone from your department will check and respond to these emails in a timely manner. This level of service is important in order to continue to serve the needs of our students. 

Final Exams and Grading Schemes

Updates regarding grading schemes for undergraduate students are underway and will be communicated to faculty members by their Department Chairs shortly. Decisions concerning the new formats of final exams will be made by March 30, 2020, and will vary with the needs of individual courses. For graduate courses, please coordinate with your Graduate Chair regarding changes in delivery and assessment.

Research Activities and Lab Availability

Effective 11:59 p.m, Tuesday, March 24, all university research labs will be closed, along with the buildings, with the exception of those deemed essential by the Vice-President Research. These include:

  • Labs conducting COVID-19 research
  • Labs that must maintain essential biological specimens
  • Labs with equipment that must continue to be calibrated and cannot be turned off

For further details, please visit Research Western's site. 

Research Western

For ongoing information regarding Research, visit Research Western's official COVID-19 Updates site.

For ongoing Grant updates, visit Research Western's Funding page

Research Western has put together an FAQ to address any of your concerns. If you have additional questions after reviewing the FAQ, please email research.comms@uwo.ca.

NSERC Program Information

NSERC will continue to support its grants, scholarships and awards recipients, as well applicants, peer reviewers and employees. The granting agencies recognize that the COVID-19 pandemic may affect your work, your ability to conduct and review research, and your ability to prepare and submit publications or grant and scholarship applications.

NSERC will provide program-by-program specific information as they continue to monitor and evaluate adjustments to program application deadlines and the reporting of due dates, as needed. These will be communicated through the NSERC website with regular updates. If you have any questions, please refer to NSERC's Contact Us page