A. Award Schedule and Eligibility
The departmental travel awards are assigned in three competitions per year. Approximately $15,000 is available annually. Any funds not allotted will roll over into the following competition. The student must be presenting at a conference to qualify for funding. A travel application can only be submitted once.
| Conference travel dates | Application Due Date | Awards announced by | Funds available |
|---|---|---|---|
| January 1 to April 30 | May 15 | June 15 | Up to $4,000 |
| May 1 to August 31 | September 15 | October 15 | Up to $7,000 |
| September 1 to December 31 | January 15 | February 15 | Up to $4,000 |
B. Submission Procedure
The graduate student has to submit the following to the ECE graduate coordinator:
Please note that this process is different from the process to be reimbursed. Once a travel award is approved, the student will need to submit an expense report (here), by clicking on the purple square “Western Financials Login”. Once the expense report is submitted, please print a copy and attach your original receipts to this and submit to the ECE graduate coordinator for approval.
C. Graduate Student Travel Award Allocation
These awards are administered by the Department of Electrical and Computer Engineering and allocated by the department’s Graduate Committee. Eligible students will be awarded $500 to cover part of his/her travel expenses of attending a conference to present research work the student conducted at Western as part of his/her current graduate program requirements. To be eligible for a travel award, a student must be enrolled full-time in a graduate program in the Department of Electrical and Computer Engineering. The committee selects awardees out of students applied for the award based on a point system procedure. In this procedure, each applicant is allotted 100 points as baseline. The applicant's total points will be calculated by adding or subtracting points based on the following table:
| Condition | Added points |
|---|---|
| Applicant received award by conference where presentation is given | +30 |
| International conference | +10 |
| Awarded travel award once in past 12 months | -20 |
| Overtime Student at time of Paper Submission | -20 |
| Applicant not first author in the article's authors list | -30 |
| Awarded travel award twice in past 12 months | -40 |
After obtaining total points of each applicant, a list of applicants sorted according to the total points will be compiled. Finally, the committee will use this list to award applicants starting from the one with the highest points and moving down the list until available travel award funds are fully allocated.
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