Appeals Procedure
The following is a description of the appeals
procedure for the Faculty of Engineering in compliance with University
policy. For further information on appeals, see the Western
University Academic Calendar.
Appeal for a mark change:
-
First, the student must meet with the course instructor as soon as
possible after the final mark is issued to discuss the issue under
appeal. In the case of project courses, the student must meet with
the faculty advisor and then the course coordinator.
- If no resolution
is found, the student must submit a formal appeal in writing (letter
format) to the Chair of the Department that offers the course by the
deadline (see below). No e-mail submissions will be accepted.
1st term half courses January 31 2nd term half courses or full year courses or full year half courses June 30 Intersession July 31 Summer Evening August 31 Summer Day September 15
The Department will forward a written decision to the student and a copy of all documentation to the student’s file. In the case of first year students who do not yet belong to a department, all appeals must be received by the Associate Dean (Academic) by the deadline (see above). The Undergraduate Services Office (SEB 2097) will assist students in understanding the appeals process.
- The student can appeal the decision of the Department
Chair by submitting a formal appeal in writing (letter format) to the
Associate Dean (Academic) not later than three weeks after the Chair’s
decision is issued. The letter must be mailed or delivered personally.
Please mark the envelope as “Appeal”. No e-mail submissions will be
accepted. The Associate Dean (Academic) will communicate his decision by
letter.
- The appeal letter from the student must include the
student’s name, student number, mailing address, telephone number,
e-mail, and the course number. Be sure to date the letter and include a
description of the issue under appeal as well as a request for a
specific accommodation. Documentation * to support the appeal must also
be included.
- Any questions or concerns regarding the appeals procedure in the Faculty of Engineering should be referred to the Undergraduate Services office, Room 2097, Spencer Engineering Building, (519) 661-2130.
*Medical documentation must be on a
Student Medical Certificate if seen by an off-campus doctor. Regular
doctor’s notes will not be accepted.
Appeal for a Dean’s Waiver (if the student has been required to withdraw):
First the student should go to
the website for the Undergraduate Services Office, and download the
Dean's Waiver Form.
- The “Dean’s Waiver Form” must be completed and
mailed or delivered personally to the Undergraduate Services Office, Room 2097,
Spencer Engineering Building. No e-mail submissions will be accepted.
All submissions must be received by June 30. The Associate Dean Academic
will communicate his decision by letter.
- Any questions or concerns regarding the appeals procedure in the Faculty of Engineering should be referred to the Undergraduate Services Office, SEB 2097 or (519) 661-2130.
